SK Asset Protocols (zaradenie and vyradenie)
The protocol on putting a fixed asset into use and the protocol on its disposal, printed from the asset register of either Odoo edition.
| Version | 19.0.1.1.0 |
|---|---|
| Edition | Community and Enterprise |
| Licence | AGPL-3 |
| Requires | l10n_sk |
| Extended by | l10n_sk_asset_protocol_ee, l10n_sk_asset_protocol_oca |
What it is for
Around every fixed asset a Slovak accountant issues two internal documents:
- Protokol o zaradení dlhodobého majetku do používania — the asset is put into use: its inventory number (inventárne číslo), acquisition cost (obstarávacia cena), date, where it is kept and who is responsible for it;
- Protokol o vyradení dlhodobého majetku — the asset leaves the books: why, how, and the figures at that moment.
This module adds the data a protocol needs that an asset register does not hold, and the two printouts. It works with whichever asset register is installed:
| Edition | Asset register | Bridge (installs itself) |
|---|---|---|
| Community | OCA account_asset_management |
l10n_sk_asset_protocol_oca — see Community |
| Enterprise | Odoo account_asset |
l10n_sk_asset_protocol_ee — see Enterprise |
Install this module; the matching bridge follows automatically. Without either register the module installs but shows nothing.
Legal background
Neither protocol has a prescribed form. Both are internal accounting documents (účtovné doklady), and an accounting document must contain the particulars of § 10 ods. 1 of the Accounting Act: a verbal and numerical designation of the document, the content of the transaction and its participants, the amount or the unit price and quantity, the date it was drawn up, the date of the transaction where different, and the signature of the person responsible for the transaction.
The printouts carry the document number and the date it was drawn up, the company with its seat and IČO, the asset and its figures, the dates and signature lines. What else the protocols contain is for your internal rules (vnútorná smernica); treat these templates as a starting point.
Recording the protocol data
Open an asset and go to the tab Protokoly (SK):
| Block | Field | Meaning |
|---|---|---|
| Zaradenie | Inventory number (inventárne číslo) | The number in your asset register. If left empty, the protocols print the register's own reference instead (see the bridges). |
| Location (miesto umiestnenia) | Where the asset is kept. | |
| Responsible person (zodpovedná osoba) | A contact. | |
| Commissioning note (poznámka k zaradeniu) | Technical condition, accessories, documents forming an annex. | |
| Commissioning protocol date (dátum vyhotovenia protokolu o zaradení) | The date the protocol was drawn up. Empty: the protocol shows the day it is printed; fill it in so that a reprint stays the same. | |
| Vyradenie | Disposal method (spôsob vyradenia) | Sale (predaj), liquidation (likvidácia), donation (darovanie), shortage or damage (manko alebo škoda), contribution to another company (vklad do inej spoločnosti), other. |
| Disposal reason (dôvod vyradenia) | Free text. | |
| Disposal protocol date (dátum vyhotovenia protokolu o vyradení) | As for the commissioning protocol. |
The disposal method is recorded for the protocol only. It does not dispose of the asset or post anything; do that with the register's own disposal function.
Printing
From the asset, Print:
Both protocols open with the document number — ZP- (zaradenie) or VP- (vyradenie) followed by the inventory number — the date it was drawn up, and the company's name, seat and IČO.
- Protokol o zaradení majetku — date put into use, asset name, inventory number, obstarávacia cena, odpisový plán (the asset profile or model), miesto umiestnenia, zodpovedná osoba, the commissioning note, and signature lines Majetok odovzdal / Majetok prevzal.
- Protokol o vyradení majetku — disposal date, asset name, inventory number, date put into use, obstarávacia cena, oprávky (odpísané), zostatková cena, spôsob and dôvod vyradenia, a note that the documents evidencing the disposal are an integral part of the protocol, and signature lines Vyradenie navrhol / Vyradenie schválil.
The figures always add up: obstarávacia cena − oprávky = zostatková cena, the net book value including any salvage value. Oprávky are the posted depreciation only; on the disposal protocol of a disposed asset they do not include the residual value written off, which is the zostatková cena.
The printouts are in Slovak whatever the user's language; dates follow the user's date format. Both can be printed at any time; the disposal protocol of an asset that has not been disposed of simply has no disposal date.
Community: OCA asset register
l10n_sk_asset_protocol_oca
installs itself when this module and OCA account_asset_management are both
installed. Assets are under Accounting → Assets → Assets (the OCA menu,
which may show in English). The protocols take:
| On the protocol | From the OCA asset |
|---|---|
| Dátum zaradenia | Asset Start Date |
| Obstarávacia cena | Purchase Value |
| Oprávky (odpísané) | the posted depreciation lines (not the removal line) |
| Zostatková cena | Purchase Value − oprávky (salvage value included) |
| Odpisový plán | Asset Profile |
| Dátum vyradenia | Asset Removal Date, set by the register's removal wizard |
| Inventárne číslo, if empty | Reference |
Enterprise: Odoo asset register
l10n_sk_asset_protocol_ee installs
itself when this module and Enterprise account_asset are both installed.
Assets are under Accounting → Accounting → Assets & Liabilities → Assets.
The protocols take:
| On the protocol | From the Enterprise asset |
|---|---|
| Dátum zaradenia | Acquisition Date |
| Obstarávacia cena | Original Value of the asset and of its value increases (child assets) |
| Oprávky (odpísané) | posted depreciation entries of the asset and its value increases, plus depreciation imported as already done; not the disposal or sale entry |
| Zostatková cena | obstarávacia cena − oprávky (salvage value included) |
| Odpisový plán | Asset Model |
| Dátum vyradenia | Disposal Date, set when the asset is disposed of or sold |
| Inventárne číslo, if empty | the asset's name |
The two bridges cannot be installed together, because the two registers exclude each other.
Limitations
- The document number is derived from the inventory number (or the register's own reference); Odoo does not check that inventory numbers are unique.
- The protocols do not record the tax depreciation group or tax residual
value; those come from
account_asset_tax. - Responsible person is any contact; nothing ties it to an employee or to the hmotne zodpovedná osoba of an inventory count.